Opportunity Details


Organisation: HBC Adult Education     Date Posted: 04/11/2019

Opportunity: Volunteer Secertary

Opportunity Code: VH101-10005

Closing Date to Apply: -

Hartlepool Learning and Skills Service project: Waverley Terrace Community Garden is a site which uses gardening to bring about positive changes in the lives of people living with disabilities, ill health or those who could be disadvantaged or vulnerable. By providing social and therapeutic horticulture “which is a process of working with plants to improve physical and psychological health, communication and thinking skills”. We are currently looking for people to support with the running of the Friends of Waverley Terrace Community Garden.
The role of the secretary is to support the chair by ensuring the board functions smoothly. The secretary may carry out their duties directly or delegate them to a member of staff and ensure that they have been carried out.

Duties of the secretary are as follows.
•Preparing agendas in consultation with the chair and chief executive, and circulating them and any supporting papers in good time
•Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc)
•Receiving agenda items from other trustees/staff
•Checking that a quorum is present
•Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees
•Ensuring that the minutes are signed by the chair once they have been approved
•Checking that trustees and staff have carried out actions agreed at a previous meeting
•Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required)
•Sitting on appraisal, recruitment and disciplinary panels as required

Time needed from Volunteer:
Potential volunteer would need to be flexible to attend all arranged meetings.

Skills Experience & Qualifications:
•Knowledge or experience of business and committee procedures
•Minute-taking experience, if this is not being delegated to staff
•be methodical, with a good eye for detail;
•be well organised, with an orderly mind;
•bring objectivity to the proceedings;
•deal promptly with correspondence;
•be able to take accurate notes of meetings;
•make sure members receive all the necessary material;
•bring the necessary material to the meeting;
•work well with the Chairperson;

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